Travel budget spreadsheet
Separate what you pay before leaving from what you spend there, and convert everything to one currency.
Before you go
- Flights and airport transfers.
- Accommodation or deposits.
- Insurance, visas and documents.
On the trip
- Food: a daily amount per person.
- Local transport, tickets and tours.
- Shopping and a buffer for surprises (10% of the total is a common rule of thumb).
The total in one line
total = pre-trip costs + (daily spend x days x travellers) + extras + buffer
Planned vs. actual
Log spending every evening in the currency you paid, with the exchange rate you choose. If the daily average runs over plan, you see it in time to adjust the days left.
General information, not financial, tax or legal advice. Examples use made-up numbers.
Excel and Google Sheets template
Travel Budget Planner
Plan trip costs in any currency, compare planned vs. actual and track daily spending.
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